Office Coordinator

Job Description

MDD is seeking a part-time, detail-oriented and proactive Office Coordinator to support the Surety practice at our Cherry Hill office. This role will primarily focus on preparing and reviewing and reports, as well as overseeing administrative operations. The Office Coordinator will collaborate with clients, management, and team members to ensure smooth and efficient workflows. The ideal candidate will have experience in office administration, reporting, data entry, and research, along with strong communication and organizational skills. This individual should be able to work independently while also contributing effectively as part of a team.

Note: this role is a 20 hours a week part-time role.

Key Responsibilities

• Greet persons entering the office and accommodate depending on the nature of the visit
• Answer, screen and forward incoming phone calls
• Prepare and review of spreadsheets, correspondence, power point presentations, client reports and expert reports
• Reconcile various accounts and other bookkeeping functions
• General office administrative duties: maintain upkeep of office, supplies, shredding, office equipment, and any office issues that arise
• Process checks and EFT payments in Quicken
• Research venues for marketing events and maintain lists of invitees and attendees
• Contribute to the preparation of projects and presentations.
• Additional duties assigned by supervisor

Qualifications

• Bachelor’s degree and 3 years of related experience preferred or equivalent
• Strong verbal and written communication skills
• Understand proper office and phone etiquette
• Organization and time-management skills, with the ability to prioritize tasks in a fast-paced environment
• Professional and friendly attitude and appearance
• Must be proficient in Microsoft Word, Excel, Outlook, Quicken and Power Point
• Preferred: familiarity with QuickBooks, or other accounting software packages

Benefits

MDD offers a competitive benefits package including paid vacation and holidays, 401k, medical, dental, vision, and life and disability.

MDD applicants will receive consideration for employment without regard to religion, race, color, sex, sexual orientation, gender, national origin, age, disability or protected veteran status, or any other legally protected basis.